Human Resources Generalist - Term Position

Job Purpose:

Reporting to the VP of Finance, the (full-time, fixed-term position) HR Generalist is responsible for promoting HR practices and objectives supporting company culture initiatives with a key role in end-to-end recruitment. The HR Generalist assists in day-to-day operations including on/offboarding, employee retention/recognition strategies, advising on employment/union standards, ad-hoc projects, documentation/reporting, and providing HR guidance to ensure profitable business operations. This is a remote term position beginning in January 2023 until September 2023.

Duties and Responsibilities:

• Lead recruitment process for all levels of staff including executive management recruiting
  • Job requisition
  • Job advertising
  • Sorting and pre-screening resumes
  • Coordinating next level interviews
  • Completing reference checks
  • Creating job offers
  • Creating flow charts for custom recruiting needs (regular office hires/event staff hires)
  • Work with third party recruiting agencies
• HR Onboarding (Coordinate with IT for hardware/software set up, adding employees on to all staff chat lists)
• Facilitate and update orientation
• HR Offboarding (Coordinate with IT for hardware/software take down, coordinate with management for replacement)
• Assist in the development of job descriptions (job designing) brainstorming with leaders to create appropriate job descriptions with competitive salary bands
• Execution and development of strategic HR projects (president’s club)
• Own President’ Club project, including monthly communication, facilitation in employee engagement projects
• Lead and facilitate company culture & engagement initiatives, activities and communication
• Developing outreach programs for recruitment (third party agencies, post-secondary institutes)
• Create and keep record of job descriptions for all staff
• HR Policy documentation, implementation, and enforcement
• Assist in the organization of employee files
• Acting as a resource for HR documentation/procedures to ensure efficient operation of all HR administrative processes
• Coordinating student co-op programs (recruitment, career fairs, student/management relations, evaluation forms)
• Owning student subsidy application process, coordination of performance management between students, leaders, and post-secondary institutes
• Providing consultation to leaders on employee issues, hiring strategies, advising on issues related to a unionized environment
• Research and reporting on HR related projects (recruitment agencies, educational institutes, subsidies/programs, HR practices)
• Create, facilitate, and coordinate training/professional development programs including access to courses and lunch & learns
• Create, facilitate, and coordinate employee satisfaction surveys
• Providing guidance and administration of WCB/health and safety reporting
• Occasionally attending conferences or events to promote HR initiatives
• Other duties, as required

Breakdown:

• Recruitment 40%
• HR Project/Initiatives, training 35%
• Administration, coordination (subsidy programs, on/offboarding, employee record keeping/processing) 15%
• Ad-hoc projects/assignments 10%

Qualifications:

• Bachelor's degree or equivalent work experience
• 1-3 years relevant experience in an HR Generalist Role with experience in full-cycle recruitment
• Ability to handle large volumes of recruitment in a short time frame
• Exceptional customer service and relationship building skills
• Excellent organizational skills, ability to multi-tasking and shift priorities as needed Driven, accountable, self-started with the demonstrated ability to work with minimal supervision and takes initiative to achieve results
• Hands-on, willing attitude, dedicated, energetic, strong organization and Project Management skills
• Curiosity with a passion for learning, openness to ask questions seeking to understand and share ideas
• Well-developed communication and presentation skills
• Strong research, analytical and problem-solving skills, with an eye for detail
• Flexible and able to handle changing demands
• Experience with planning, coordinating, and executing meetings

Nice-to-haves:

• Proficient in Microsoft Office (Teams, Outlook, Sharepoint, Word, Excel, PowerPoint) is an asset
• Enjoy event planning for internal and external events
• Experience with Asana

This role is ‘remote’ and can work anywhere within Canada.

We thank all those who apply, however, only those selected for an interview will be contacted.